10 Red Flags to Look Out for in a Moving Estimate

Planning a move can be stressful, especially if you’re unsure what to expect from a moving estimate. While estimates are meant to help you budget and plan ahead, not all companies provide reliable or honest quotes. Knowing what red flags to watch for can help you avoid last-minute surprises, extra fees, or even moving scams. A good estimate gives you a clear idea of the services being offered, the timeline, and the costs involved. Understanding how estimates work and identifying issues early on can save you from unnecessary stress and financial risk.

Why Accurate Moving Estimates Matter

An accurate moving estimate gives you control over your budget and helps prevent unexpected costs. When an estimate is detailed and realistic, it shows that the company understands your needs and is prepared to deliver the right services. It also sets a standard for what you can expect on moving day.

On the other hand, a vague or inaccurate quote often leads to confusion and disputes. That’s why taking time to review your estimate properly is one of the most important steps in the moving process. Inaccurate estimates can derail your moving schedule, drain your budget, and leave you scrambling to make last-minute adjustments. Transparency from your moving company builds trust and lays the foundation for a smooth experience from start to finish.

10 Red Flags to Watch for in a Moving Estimate

Understanding what a reliable estimate should look like is key to protecting yourself from potential issues. Below are 10 common red flags that signal when something might not be right with the quote you received. These warnings aren’t just small details—they can be the difference between a smooth move and a stressful one.

1. The Estimate Isn’t in Writing

If a mover gives you a price over the phone or in person without putting it in writing, that’s a clear warning sign. A written estimate is your proof of the agreed cost and services.

Without written documentation, there's no way to hold the company accountable. You may end up paying more than you expected once the job is complete. Always request a signed, detailed copy of the estimate before agreeing to anything. This will protect you from sudden price hikes or added charges you never approved. A reputable mover should be happy to put everything in writing—it’s standard industry practice.

2. The Company Refuses an In-Home or Virtual Survey

Reputable movers need to see your belongings to give a fair estimate. If a company insists on quoting without an in-home or virtual walk-through, they’re guessing.

This often leads to underestimated pricing that changes on moving day. A proper assessment allows movers to evaluate the size, weight, and special handling needs of your items. Be cautious of companies that skip this step. They may lowball the quote just to get your booking, then add unexpected costs once the truck is loaded. Even a virtual survey can provide enough insight for accurate pricing.

3. The Estimate Is Too Good to Be True

A low price might look like a great deal, but it can hide extra fees or poor service. If one estimate is much lower than others, there’s usually a reason.

Some movers offer low quotes to win your business, then raise the price once they load your items. This is known as a bait-and-switch tactic. It’s always better to pay a fair rate for reliable service than to take chances with a suspiciously low number. If something feels off, trust your instincts and ask for clarification. Compare the services included in each estimate carefully to make sure you're not missing key details.

4. No Weight or Volume Listed on the Quote

Many local moving companies, like Advance Moving, do not include weight or volume fees on their quotes. 

A clear estimate should show how the final moving costs will be calculated. Without this, you can’t know what you’re truly paying for. Some companies may avoid providing weight or volume details so they can charge more later. Insist on a breakdown to avoid inflated charges. If you're moving long-distance, this detail is especially important—it’s the basis for all charges.

5. Vague or Missing Service Descriptions

Your estimate should clearly list all the services included in the move. Watch out for general terms like "moving service" without explanation.

A detailed estimate should mention moving services like packing, unpacking, loading, storage, or furniture disassembly. Vague wording leaves room for surprise charges. Make sure each service is spelled out and priced clearly. Ask if there are additional fees for stairs, long carries, or last-minute changes. Clear language helps prevent disagreements and ensures both parties understand the scope of work.

6. Large Deposit Required Upfront

Most professional movers won’t ask for a large deposit before the move. If you’re being asked to pay a big amount in advance, that’s a red flag.

Some fraudulent movers disappear after receiving the deposit. Others use it to trap you into using their service. A small reservation fee is normal, but anything beyond that should raise questions. If the deposit is more than 25% of the total cost, proceed with caution. Ask if the deposit is refundable and under what conditions. Never pay in cash—use a credit card to track your transaction.

7. No Company Address or Contact Info

Legitimate movers will always provide full contact details, including a physical address. A company with no listed address might be trying to hide something.

Having a valid address means you know where to reach them in case of issues. It also helps confirm that they’re a real, established business. Check the address online to make sure it matches the company name and isn’t a rented mailbox or unrelated location. If contact details are missing or suspicious, that’s a serious warning sign. A good company should be easy to locate and willing to share their information.

8. Lack of Licensing or Insurance Info

Moving companies in Canada must be properly licensed and insured, especially for interprovincial or cross-border moves. If your estimate doesn’t include their license number or mention insurance coverage, that’s a problem.

A licensed company is more likely to follow industry regulations and protect your belongings. Without insurance, you could be stuck replacing lost or damaged items on your own. Always confirm that your mover has the right credentials before signing a contract. This protects both your items and your peace of mind. Look up their license with the Canadian Association of Movers or local authorities.

9. No Binding or Not-to-Exceed Estimate Options

A non-binding estimate means the final cost can change based on the actual weight or time needed. If the company refuses to offer a binding or not-to-exceed estimate, proceed with caution—but also ask why. Some movers, like Advance Moving, do not provide not-to-exceed estimates because clients often give incomplete or unclear details about their move, which can affect accuracy.

Binding estimates provide more certainty since the price won’t increase unless you add extra services. Not-to-exceed quotes give you a maximum limit, which helps with budgeting. Reputable movers will explain the type of estimate they’re offering and the conditions attached. Always ask what kind of estimate you’re receiving and what it means for your final cost. Knowing these terms helps you avoid unexpected charges.

10. Pressure to Sign Quickly or Skip the Fine Print

You should never feel rushed into signing a moving contract. High-pressure tactics often signal hidden fees or terms that work against you.

Scammers rely on quick decisions to avoid scrutiny. If someone pushes you to sign right away or won’t let you read the fine print, take a step back. Take your time, review the estimate carefully, and ask questions before agreeing to anything. A trustworthy mover will respect your decision-making process and won’t pressure you. Read every section of the contract—including cancellation policies and service guarantees.

What to Do If You Spot a Red Flag

If something in the estimate doesn’t seem right, don’t ignore it. Start by asking the moving company for clarification. A trustworthy mover will have no problem answering your questions or updating the estimate.

Check their website, online reviews, and official listings for licensing and insurance. If you continue to feel uneasy, it’s better to walk away and choose a different company than to risk a bad experience. Your move is too important to leave in the hands of someone you can’t trust. Don’t hesitate to get multiple estimates and compare them side-by-side. Make sure you're working with a company that values transparency and professionalism.

Work with Reliable Movers in Oakville at Advance Moving

When it comes to choosing movers in Oakville, Advance Moving offers clear, written estimates you can rely on. We never ask for large deposits or use vague language—our team breaks down every cost so you know exactly what to expect. Whether you’re moving across town or across provinces, our licensed and insured movers provide dependable service without surprises.

Request your free in-home or virtual estimate today and move forward with confidence. Call us at (437) 989-7726 or book online to start your move with peace of mind.