The Truth About Moving Costs: What’s Included and What’s Not

Moving can be expensive, and understanding the costs involved is important. Some people assume that moving quotes include everything, but there are often additional fees. Knowing what is covered in your moving estimate and what isn’t will help you budget properly and avoid last-minute surprises.

What You Need to Know About the Basic Moving Costs

Moving costs vary based on several factors, including distance, the number of belongings, and the services you request. Most moving companies provide either an hourly rate or a flat fee, depending on the move type. Knowing what a standard moving quote includes will help you determine if you need additional services.

What’s Typically Included in a Moving Quote?

A moving quote usually covers basic services like labour, transportation, and standard protection for your belongings. However, some services that seem essential may not be included, leading to unexpected costs.

1. Labour Fees

Labour costs cover the physical work done by the moving crew, including loading, unloading, and carrying your belongings. Most companies charge by the hour, meaning the more time movers spend on your job, the higher the cost. Some movers offer a flat rate, which can be beneficial if your move is straightforward and predictable. The total cost depends on factors like the number of movers required and any unexpected delays during the process.

2. Transportation Costs

Transportation fees cover the cost of using a moving truck, fuel expenses, and mileage charges. Local moves are often billed at an hourly rate, while long-distance moves have a set price based on distance and total weight. Though transportation is typically included in moving quotes, unexpected delays like traffic or detours may increase costs. Some companies also charge extra for oversized loads or additional stops along the way.

3. Basic Liability Coverage

Most moving companies provide basic protection for your belongings in case of damage or loss. This coverage is typically calculated based on the weight of the item rather than its actual value, meaning expensive but lightweight items may not be fully covered. If you want better protection, you may need to purchase full-value insurance for added peace of mind. Understanding these coverage options before your move helps you avoid unexpected expenses if something gets damaged.

4. Standard Packing Services

Some moving companies offer basic packing services as part of their quote, especially for fragile or oversized items. This may include wrapping furniture in protective blankets or boxing up delicate belongings to prevent damage. However, full packing services—where the movers pack everything in your home—are often an additional expense. If you need help with packing, clarify what’s included to avoid extra charges.

5. Furniture Disassembly and Reassembly

Movers typically disassemble and reassemble common furniture items like bed frames, tables, and shelving units to make transport easier. This service is often included in the moving quote, but some movers charge extra for complex furniture that requires special tools. If your furniture has intricate assembly instructions or multiple components, you may need to pay an additional fee. Confirming this service in advance helps you prepare for any added costs.

6. Moving Supplies (Basic)

Most movers provide essential equipment like dollies, moving blankets, and straps to protect your belongings during the move. These moving supplies are generally included in the moving cost, ensuring basic protection for furniture and large items. However, if you need boxes, packing tape, or specialty wrapping materials, these may come at an extra cost. It's important to ask your moving company which supplies are included to avoid last-minute expenses.

What’s Not Included in Standard Moving Costs?

Many services and fees are not part of a standard moving quote. Be aware that there are other moving companies that may impose extra costs that can quickly add up if you’re not aware of them. Understanding these additional expenses will help you plan your budget more effectively.

Additional Fees to Watch Out For

1. Packing Materials and Specialty Packing Services

Basic packing services may be included, but materials like boxes, bubble wrap, and mattress covers are usually extra. If you need professional packing for fragile or valuable items, such as antiques or artwork, there will be an additional charge. The cost depends on the type and quantity of materials used.

2. Heavy or Bulky Item Handling

Moving heavy items like pianos, safes, or pool tables often requires special equipment and additional movers. Companies may charge a flat fee or an extra rate per item. If an item requires more effort to move, expect to pay a higher fee.

3. Long Carry Fees

Some moving companies charge a long carry fee if they have to transport your items over a distance due to limited parking near your home. This applies when the truck can't park close, which is common in properties with long driveways or restricted access. However, we do not charge long carry fees at Advance Moving, though we may recommend adding extra movers to keep things efficient.

4. Stair Fees and Elevator Fees

Additional charges are standard when movers carry items up or down multiple flights of stairs, especially in buildings without elevators. Even with elevator access, some companies charge for use. While Advance Moving does not charge stair or elevator fees, we may suggest additional manpower for multi-storey moves to ensure safety and speed.

5. Storage Fees

If your new home isn’t ready and you need to store your belongings, movers can provide short-term or long-term storage. Storage costs depend on the size of the storage unit and the duration of use. Some companies offer a grace period, while others charge from the start.

6. Shuttle Fees for Limited Access Areas

In areas where the moving truck can’t park close, such as narrow streets or buildings with parking restrictions, some companies use a smaller shuttle vehicle and charge extra. Advance Moving does not add shuttle fees in these situations.

7. Last-Minute Booking or Peak Season Surcharges

Many movers raise their rates during weekends, holidays, or the busy summer season. Fees may also increase if you book with little notice. Advance Moving does not increase pricing for last-minute bookings or peak season moves.

8. Cancellation or Rescheduling Fees

Most moving companies charge penalties if you cancel or change your move close to the scheduled date. These fees can vary. However, with Advance Moving, we offer flexible scheduling with no cancellation or rescheduling fees when you're within a reasonable timeframe.

9. Tipping the Movers

Tipping the movers is not included in the moving quote but is a common practice. The amount depends on the difficulty of the job and the quality of service. Many people tip per mover based on the total hours worked.

How to Get an Accurate Moving Estimate

An accurate moving quote helps prevent unexpected charges. Many moving companies offer in-home or virtual estimates to provide a more precise cost. Knowing what to ask during the estimate process will ensure you get the best deal.

Tips for Getting a Reliable Quote

1. Request a Detailed Breakdown

Ask your moving company for an itemized estimate that clearly lists all charges, including possible extra fees. A detailed quote allows you to compare different moving services and make an informed decision. Without a breakdown, you may end up paying for hidden costs that were not initially disclosed. Reviewing the estimate carefully ensures you know exactly what you are paying for before moving day.

2. Ask About Hidden Fees

Some moving companies exclude certain costs from their initial quote, such as fuel surcharges, stair fees, or charges for carrying items long distances. These unexpected fees can add up quickly and significantly increase your final bill. Asking about them in advance ensures you are fully aware of all possible expenses. Always request a full list of additional fees before signing any agreement to avoid last-minute surprises.

3. Choose a Binding or Not-to-Exceed Estimate

A binding estimate locks in the price, ensuring you won’t pay more than what’s quoted. A not-to-exceed estimate means you will pay the lower amount if the move takes less time or resources. These options provide cost certainty and help prevent unexpected expenses.

4. Compare Multiple Moving Companies

Gathering at least three quotes from different moving companies helps you find the best balance between price and service. Some companies may offer lower rates but exclude important services, while others may include everything for a slightly higher price. Comparing quotes allows you to identify potential hidden costs and avoid companies that seem too good to be true. Taking the time to research multiple movers ensures you get the best value for your money.

5. Read the Contract Carefully

Before signing any moving contract, carefully review all terms and conditions to understand what is included in the service. Pay close attention to details about liability coverage, cancellation policies, and extra charges that could appear on your final bill. If anything is unclear, ask the moving company for clarification before committing. A well-understood contract prevents disputes and ensures you get exactly what you expect from your moving service.

No Hidden Fees, Just Reliable Service – Advance Moving 

Moving doesn’t have to be complicated or stressful. Advance Moving provides transparent pricing, reliable service, and experienced movers to make your move easier. Whether you’re moving locally or long-distance, we ensure a smooth and cost-effective experience. Plan your move with confidence—choose Advance Moving for professional movers in Toronto today. Call us at (437) 989-7726 to request a quote.